Minutes from Club Assembly - 12/12/13

Rotary Club of Holland

Annual Meeting

December 12, 2013

Haworth Inn and Conference Center

Unapproved Minutes

1.     Club President, Janet DeYoung, called the meeting to order at 12:30.

Agendas with attachments were provided to all present.

2.     Mike Dolinkski read a short Inspirational article about the early history of Rotary written by Paul Harris shortly before he died.  The article is attached.

3.     The following slate of Officers for 2014-15 and Directors for 2014-2017 offered by the nominating committee were placed before the club.  President Janet reported that despite calls for nominations from the floor over the past four weeks there had been no additional nominations.

Proposed Officers for a one year term 2014-15:

President Elect: Ed Stielstra

President Nominee: Marty Boysen

President Nominee Nominee: Phil Brown

Treasurer: Steve Baumann

Club Secretary: Donna Bogle

Sergeant at Arms: Steve Nyland

Proposed Directors for a three-year term:

Director 2014-17: Tracy Plummer

Director 2014-17: Jody Wright

Director 2014-17: Marvin Younger

Mike Mitchel moved that we elect the slate by unanimous consent.  John Gronberg seconded the motion.  The motion was approved by voice vote with no member dissenting.  Janet congratulated each person elected.

Chuck Huttar noted that the title of officers in the bylaws is different than those on the nomination list, specifically, that the bylaws refer to a Vice President rather than a President Nominee, and that there is no reference to President Nominee Nominee.  President Janet reported that these are titles used by Rotary International and that the district has encouraged an expanded success list beyond President Nominee. She observed that the club Bylaws will need to be amended to reflect the new titles.

4.     President Janet reported on recent actions taken by the Board of Directors. 

A.    The first a change to the Honorary Membership classification. 

On October 17, 2013 the board approved a recommendation to no longer grant Honorary Memberships.  However, the club will continue to follow existing guidelines for current members who are 75 years of age as of October 17, 2013 or were born prior to October 18, 1938. 

In addition, current Honorary Members will remain in that category, and will be given an opportunity to renew each year.

Past and current Distinguished Service recipients will be honored along with the Honorary Members at the Honorary Luncheon.

A question was asked about the meaning and applicability of the rule of 85.  It was explained that members whose age and years of membership total 85 or more are eligible to request a waiver of attendance requirement and still maintain their membership.  It is not relevant to the question of Honorary Membership as it still requires that dues be paid, whereas Honorary Membership did not.

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B.     Other Updates – Steve Bauman reported that club dues can now be paid  on line using a credit card.  We will provide instructions at an upcoming club meeting.

5.     Feedback, please:  The group was asked to provide some feedback on what is going well and where there are still opportunities.   A recorder was identified for each table to write down the comments from their group.  Themes emerged.  Things going well included:  Youth Exchange; Interact; new members; the venue, international service projects.  Opportunities exist to enhance branding and identify a signature project, a consistent model for fundraising, programs on current affairs in the community, continue to grow membership with a focus on the private sector, young professionals and cultural diversity. 

6.     Business from the Floor- there were no new items from the floor.

7.     The meeting was adjourned at 12:15.